Supply Lens automates supplier billing to BWG Foods. Invoices and credit notes are generated from your ERP, validated against your agreed terms and transmitted over a direct connection, with the right supplier codes and banner references applied on every document.
Billing BWG looks straightforward on paper. The work is in the banner and store references, the agreed terms behind every line and the format BWG expect each document to follow. Get any of it wrong and the invoice sits unpaid. Supply Lens is configured for those rules out of the box.
BWG receive supplier documents through a direct connection. Supply Lens manages the certificates, the partner profile and the gateway on your behalf, so you have no gateway of your own to build, run or maintain.
BWG sit behind SPAR, Mace, Eurospar and XL in the Republic of Ireland. Each banner carries its own references, and an invoice raised against the wrong one will not clear. Supply Lens resolves the banner from the source document and applies the correct references before anything is transmitted.
BWG identify products by GS1 EAN and their own product reference. Supply Lens maintains a cross-reference table mapping both to your item codes, so every invoice line carries the identifier BWG expect rather than your internal code.
BWG match invoices on price and quantity before they will pay. Supply Lens validates each invoice against your agreed terms before transmission, flagging any discrepancy for review rather than sending it and having it queried or held weeks later.
BWG supply both central depots and individual stores across the banner network. Supply Lens maps every active location to the right reference on the invoice, so billing lands against the correct account without anyone looking up a code by hand.
Most retailers will not take a credit note over the connection, so suppliers end up raising them by hand. BWG do accept them. Supply Lens matches each credit against the original invoice and sends it through the same flow, so returns, short deliveries and price corrections settle without a manual process running alongside.
Supply Lens handles BWG billing end to end, so documents are produced and transmitted automatically, without manual rekeying.
Supply Lens holds BWG's rules and the connection itself so you don't have to. Your team provides credentials, product mappings and the agreed terms. Everything else lives in the Supply Lens layer.
Your BWG supplier code, GLN and trading partner profile registered with BWG's gateway. Supply Lens manages the connection identifiers and certificates, so there is no setup needed your side.
BWG EANs and product references mapped to your item codes. Pack-size variants, promotional lines and multi-pack SKUs are handled automatically once their cross-reference is established.
Each BWG banner and store reference mapped to the matching customer account in your ERP, so every invoice bills against the right account without manual lookup.
Your agreed BWG terms registered for invoice validation. Pricing rules applied per supplier agreement, and credit notes matched to the invoice they correct, so discrepancies surface your side first.
Supply Lens handles the scenarios that typically cause invoices to be queried, held or left unpaid in the BWG flow.
The banner is resolved before anything is sent. Supply Lens reads the source document, works out which banner and store the sale belongs to and applies the references BWG expect, so the invoice arrives against the right account first time rather than coming back for correction.
Invoice values are validated against your agreed BWG terms before submission. Discrepancies are flagged before the invoice is sent, giving your team a chance to correct or query rather than discovering the problem when the payment does not arrive.
BWG accept credit notes over the connection, so there is no need for a manual process alongside. Supply Lens matches the credit to the invoice it corrects, applies the same validation the invoice went through and transmits it through the same flow. Returns, short deliveries and price corrections all settle the same way.
Unmapped products go to an exception queue before transmission rather than being sent with the wrong identifier. Your team is notified with the full context, the mapping is added and the invoice is re-triggered. Nothing reaches BWG in a state they will query.
BWG onboarding involves their supplier team, the connection setup and your internal product and pricing data. Supply Lens manages the configuration, the gateway and the format conversion. You provide the inputs.
BWG supplier code, GLNs, ERP credentials and agreed terms received
EAN cross-reference, banner mapping and pricing configuration completed in staging
Test invoice and credit note generated and validated against BWG's specification
Production enabled, first live BWG invoice transmitted end-to-end
Supply Lens generates BWG invoices straight from Unleashed, Enterpryze or other connected ERPs with the right item codes, document series and banner references.
Most suppliers are live within five days. No long contracts, nothing to set up on your side. We handle the BWG-specific configuration, you confirm the mappings.