Supply Lens automates the Co-op Group supplier document cycle. Purchase orders in, despatch advices, invoices and credit notes out, mapped to your ERP or IMS with the right depot codes, supplier IDs and Co-op tolerance rules built in.
Co-op's flow looks straightforward on paper. The work is in the supplier and depot codes, the tolerance rules on every invoice, the despatch advice timing and the format Co-op expects each message to follow. Get any of it wrong and you eat a deduction. Supply Lens is configured for those rules out of the box.
Co-op receives supplier documents through a direct connection. Supply Lens manages the certificates, the partner profile and the gateway on your behalf, so you have no gateway of your own to build, run or maintain.
Co-op uses the long-established UK retail message format, as most large UK grocers still do. Supply Lens generates and reads it correctly so the format stays invisible from your ERP's point of view. The order just arrives.
Co-op identifies products by GS1 EAN and an internal product reference. Supply Lens maintains a cross-reference table mapping both to your own item codes, so the order lands correctly in your ERP regardless of which identifier Co-op sends.
Co-op applies strict invoice matching on price and quantity. Supply Lens validates the invoice against the originating purchase order and your agreed cost list before transmission, flagging any discrepancy for review rather than sending it and risking a deduction later.
Each Co-op purchase order names a destination depot by code. Supply Lens maps every active Co-op location to the correct routing in your warehouse system, so the order lands against the right depot in your ERP without manual intervention.
Most retailers will not take a credit note over the connection, so suppliers end up raising them by hand. Co-op does accept them. Supply Lens matches each credit against the original invoice and sends it through the same flow, so short deliveries, returns and price corrections settle without a manual process running alongside.
Supply Lens handles the full Co-op document set inbound and outbound, so documents are produced and transmitted automatically, without manual rekeying.
Supply Lens holds Co-op's rules and the connection itself so you don't have to. Your team provides credentials, product mappings and the agreed cost list. Everything else lives in the Supply Lens layer.
Your Co-op supplier code, GLN and trading partner profile registered with Co-op's gateway. Supply Lens manages the connection identifiers and certificates, so there is no setup needed your side.
Co-op EANs and product references mapped to your item codes. Pack-size variants, promotional lines and multi-pack SKUs are handled automatically once their cross-reference is established.
Each Co-op depot code mapped to your correct warehouse, customer account or entity in your ERP, so orders route cleanly to the right despatch point on receipt.
Your agreed Co-op cost list registered for invoice validation. Tolerance rules applied per supplier agreement, and credit notes matched to the invoice they correct, so discrepancies surface your side first.
Supply Lens handles the scenarios that typically cause invoice rejections, deductions or document mismatches in the Co-op flow.
The format never reaches your system. Supply Lens turns Co-op's purchase order into a clean payload your ERP already understands and renders every outbound document in the structure Co-op requires on the way back out. Your team works in their normal interface, the format conversion happens in the Supply Lens layer.
Invoice values are validated against the originating purchase order and your agreed Co-op cost list before submission. Discrepancies are flagged before the invoice is sent, giving your team a chance to correct or query rather than receive a Co-op deduction weeks later.
Co-op is one of the few retailers that accepts credit notes over the connection, so there is no need for a manual process alongside. Supply Lens matches the credit to the invoice it corrects, applies the same validation the invoice went through and transmits it through the same flow. Short deliveries, returns and price corrections all settle the same way.
Unrecognised EANs go to an exception queue immediately. The order is held, your team is notified with the full Co-op context, the mapping is added and the order is re-triggered. No silent drop, no late invoice, no missed delivery window.
Co-op onboarding involves their supplier team, the connection setup and your internal product and pricing data. Supply Lens manages the configuration, the gateway and the format conversion. You provide the inputs.
Co-op supplier code, GLNs, ERP credentials and cost list received
EAN cross-reference, depot routing and pricing configuration completed in staging
Test purchase order processed, despatch advice, invoice and credit note generated and validated against Co-op's specification
Production enabled, first live Co-op purchase order processed end-to-end
Supply Lens routes Co-op purchase orders directly into Unleashed, Enterpryze or other connected ERPs with the right item codes, document series and depot routing.
Most suppliers are live within five days. No long contracts, nothing to set up on your side. We handle the Co-op-specific configuration, you confirm the mappings.